Parkland Impact Fee Requirements & Reimbursement Guidelines

Purpose of Parkland Impact Fees

Parkland Impact Fees are levied on new residential developments to ensure that growth contributes proportionally to expanding and maintaining public parks and green spaces. These fees support community well-being and reflect Franklin’s commitment to providing accessible, high-quality recreational facilities.

Fee Obligation & Compliance Options

Residential developers must satisfy their Parkland Impact Fee obligation using one or more of the following methods:
• Direct Fee Payment: Pay the calculated impact fee per dwelling unit.
• Land Dedication: Contribute parkland to the city, subject to approval.
• Park Improvements: Construct eligible amenities per the City's approved plans.
• Private Recreational Facilities: Build amenities that meet ordinance standards and provide community benefit.
Fee calculations are based on actual unit counts, and adjustments may be required if these figures change during development.

Reimbursement Eligibility

Developers who contribute land, design services, or construction in lieu of fees may qualify for reimbursement. All contributions must align with the Comprehensive Parks and Recreation Master Plan and be formally approved by the Board of Mayor and Aldermen (BOMA).

Required Documentation:

To submit for reimbursement, developers must provide the following:

• Impact Fee Agreement (signed and approved)
• Completed Reimbursement Request Form (PDF)
• Supporting documents (contracts, invoices, proof of payment, plats, and appraisals) All sensitive financial data must be redacted before submission.

Submission & Review Process

All reimbursement requests must be sent electronically to the Impact Fee Administrator: Kevin Lindsey or Heather Eusebio The review includes:

• Verification of contract terms and payment records
• Confirmation that contributions meet ordinance requirements
• Approval processing by the Finance Department within 30 calendar days following acceptance

Contact & Further Information

For questions or assistance, contact the Impact Fee Administrator directly or visit the City’s Development Fees page.

TITLE 25 - PARKS | Code of Ordinances | Franklin, TN | Municode Library

Parkland Impact Fee Reimbursement Procedures

City of Franklin, Tennessee

These procedures outline the required steps and timelines for processing Parkland Impact Fee reimbursement requests from developers. All contributions—whether land, design services, or park improvements—must align with the City’s approved plans and ordinances.

Step 1: As-Built Documentation Submission

Timeline: 20 working days
The owner must submit completed as-built plans through the Integrated Development Tracker (IDT). Documentation will be evaluated for consistency with:
• The executed Parkland Impact Fee Agreement
• Project classification (Public or Private)
• Constructed items and invoices corresponding to approved contractual exhibits
o Invoices must be grouped by exhibit and submitted in Excel format
• Easement or deed information referenced in as-built documentation
• Vendor Information Form completed and filed with the City
All as-built documentation is uploaded to High-Q alongside the impact fee contract and archived in OnBase once the contract is 100% fulfilled.

Step 2: Onsite Inspection & Review

Timeline: 10 working days
Following confirmation of as-built completion:
• Owner receives formal notification of as-built acceptance
• The Reimbursement Invoice and associated digital invoices are submitted
• Parks Department conducts a site inspection, including photographic documentation and digital assessment

Step 3: Invoice Review

Timeline: 30 working days
The City’s Public Works Operations Analyst and Parks staff will:
• Review the Reimbursement Request Form
• Match submitted invoices to approved project scope
• Confirm deliverables through site photos and documentation
Upon successful review, the Parks Department provides formal sign-off, authorizing the final step.

Step 4: Submittal to Finance for Payment

Timeline: 10 working days
The Operations Analyst will submit the verified reimbursement request to the Finance Department for processing. Payments are issued via the ACH transfer system.

Questions or Assistance

Contact the Impact Fee Administrator for guidance throughout the process