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Purchasing Office

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***New-ATTENTION VENDORS-The new requirement by the TN Dept. of Revenue requiring all nonprofit organizations get a NEW tax exemption number does NOT include local government.  The City of Franklin and other municipalities are exempt from the new requirement.

Principles & Mission

The City of Franklin Purchasing Office is dedicated to the principles of accountability, ethics, impartiality, professionalism, service and transparency in the procurement of non-construction-related products and services needed by the various departments of the City.

The mission of the City of Franklin Purchasing Office is:

  1. to support the City’s end-user departments in the policy-compliant procurement of non-construction-related products and services so that the City may fulfill its mission;
  2. to strive for the City to receive maximum value for every non-construction-related purchase of the City; and
  3. to strive to preserve and enhance the public trust in the manner in which the City conducts its non-construction-related purchasing. 

Establishment & Scope 

The City of Franklin Purchasing Office was established in 2002. The City of Franklin divides the purchase of products and services into two broad categories:

  • purchasing pertaining to the design and/or construction of new infrastructure and facilities (“construction-related purchasing”); and
  • purchasing not pertaining to the design and/or construction of new infrastructure and facilities (“non-construction-related purchasing”).

Most construction-related purchasing of the City is facilitated by the Engineering Department rather than the Purchasing Office. Please browse to the Engineering Department’s web page, or contact the Engineering Department at (615) 791-3218, for more information about construction-related purchasing.

Non-construction-related purchasing that is valued under the City’s public advertisement / sealed submittal threshold ($25,000) is generally handled by the respective departments requisitioning the purchase. Exceptions include some procurements that are common to multiple departments. Non-construction-related purchasing that is valued at or above the $25,000 public advertisement / sealed submittal threshold is normally facilitated by the Purchasing Office.

To view a listing of current and recent formal procurement solicitations for both construction-related and non-construction-related purchasing, please click here.

Responsibilities and Clients

For each procurement facilitated by the Purchasing Office, the Purchasing staff has a dual responsibility (1) to understand and meet the needs of the department(s) requesting the purchase, and (2) to establish and promote procedures that allow the City to comply with its Purchasing Policy. In this way, the Purchasing Office serves the public indirectly, and considers as its clients the various departments of the City.

Policies and Procedures administered by the Purchasing Office

The Purchasing Office administers the following policies and procedures:

  • City ordinance on “Public advertisement and competitive bidding” (Franklin Municipal Code § 5-502), last revised November 23, 2010, which currently reads as follows:

Pursuant to the authority granted to the City by Tennessee Code Annotated § 6-56-306, the dollar amount required in the Municipal Purchasing Law of 1983 (as may be amended) for public advertisement and competitive bidding is $25,000.00.

  • City resolution on Purchasing Policy for City procurements not pertaining to the design and/or construction of new infrastructure and facilities (as approved on June 26, 2018 by Resolution No. 2018-24)
  • City resolution on City Administrator’s authority to sign contracts (as approved on February 14, 2012 by Resolution No. 2012-05)
  • City resolution on City Administrator’s authority to execute procurement contracts and agreements after an award has been made (as approved on November 10, 2015 by Resolution No. 2015-20)
  • City resolution on Cooperative Purchasing (as approved on October 13, 2009 by Resolution No. 2009-50)
  • City resolution on Vendor Protest Procedure for City of Franklin procurements not pertaining to the design and/or construction of new infrastructure and facilities (as approved on June 27, 2017 by Resolution No. 2017-42)
  • City ordinance (Ord. No. 2014-38 as adopted February 10, 2015) and City resolution (Res. No. 2014-89 as approved February 10, 2015) on "Debarment and Suspension"
  • City ordinance on “Disposal of surplus personal property” (Franklin Municipal Code § 5-801), last revised November 23, 2010, which currently reads as follows:

The city administrator may sell or dispose of any personal property owned by the city which is obsolete, surplus, or unusable. If the proceeds of sale are reasonably anticipated to equal or exceed $10,000.00, then sealed bids shall be taken or a public auction held after reasonable public notice. Otherwise, no bidding or auction procedure shall be required. No city employee or officer shall be permitted to purchase or acquire surplus city property of any value and by any means.

  • City resolution on Values and Guiding Principles of Public Procurement as developed by the Institute for Public Procurement (NIGP) (as approved on March 13, 2012 by Resolution No. 2012-15)

Public Procurement Principles and Practices

On March 13, 2012, the City of Franklin Board of Mayor and Aldermen adopted (by Resolution No. 2012-15) the Values and Guiding Principles of the Public Procurement Profession.

As part of its vision to help create a world in which public procurement practitioners are highly regarded members of a respected professional order, the Institute for Public Procurement (NIGP) has embarked on the development of Public Procurement Principles and Practices.

For more information about the Public Procurement Principles and Practices, please click here.

Codes of Ethics to which the Franklin Purchasing Office commits

The City of Franklin has established its own code of ethics which is presented in Franklin Municipal Code Chapter 8 ("Ethics") of Title 1 ("General Administration").

The City of Franklin is a member agency of the Institute for Public Procurement (NIGP). The Institute believes, and it is a condition of membership, that the NIGP Code of Ethics should govern the conduct of every person employed by a public sector procurement or materials management organization.

In addition, the City’s Purchasing Manager is currently certified as a Certified Public Procurement Officer (CPPO) by the Universal Public Procurement Certification Council (UPPCC). All UPPCC certificants, as well as applicants and candidates for UPPCC certification, must subscribe to the UPPCC Code of Ethics.

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