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Accounts Payable

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The Accounts Payable staff produces vendor payments for City purchases. Payments include traditional check payments and automated clearing house (ACH) payments.  The staff monitors invoices and payment terms, schedules payments and prepares cash requirements reports to investment officers for cash management purposes.

Please click here to see the City's Disbursements Policy that provides payment guidance for non-payroll disbursements.

From July 2018 - June 2019, the City prepared almost 3,200 payments to over 930 vendors for over $67 million as shown below:

July 2018 - June 2019

Category

Total

By Check

Percent of Total

By ACH

Percent of Total

Payments Made

3,184

1,429

45%

1,755

55%

Vendors Paid

933

517

55%

416

45%

Amounts Paid

 $67,399,475 

 $17,760,101 

26%

 $49,639,374 

74%

 
Extensive use of a citywide Purchasing Card program has dramatically reduced the number of transactions and payments made through the accounts payable process.  This is the second year more payments were made by ACH than by check.