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Board of Mayor & Aldermen Meeting

Special Meeting

01. Call to Order 
                              For a copy of the approved minutes of this meeting, click here
02. Invocation

03. Pledge of Allegiance

04. Grievances or Statements from Citizens. Citizen Comments (Open for Franklin citizens to be heard on items not included on this Agenda. As provided by law, the Board of Mayor and Aldermen shall make no decisions or consideration of Action of citizen comments, except to refer the matter to the City Administrator for administrative consideration, or to schedule the matter for Board consideration at a later date. Those citizens addressing the Board of Mayor and Aldermen are requested to come to the microphone and identify themselves by name and address for the official record.)

05. Communications from Williamson County Mayor and Williamson County Commission.

06. Approval of Minutes.
• May 25, 2010 Executive Session
May 25, 2010 Work Session
May 25, 2010 Board of Mayor and Aldermen
June 8, 2010 Work Session
June 8, 2010 Board of Mayor and Aldermen

07. Recognitions by Mayor John Schroer
• TML Green Leadership Award
• TCMA – Excellence in Municipal Governance

08. Miscellaneous Reports
• Sister Cities Report – Alderman Michael Skinner


09. CONSENT AGENDA
All items under the Consent Agenda are deemed to be non-controversial and routine in nature by the governing body. They will be approved as recommended by Committee or staff by one motion of the governing body. The items on the Consent Agenda will not be discussed. Any member of the governing body desiring to discuss an item on the Consent Agenda may request that it be removed from the Consent Agenda and be placed on the Regular Agenda. It will then be considered at that time. Staff recommends that Item Numbers 24 - 41 be placed on the consent agenda.

OLD BUSINESS

10. PUBLIC HEARING: Consideration of Ordinance 2010-33, an Ordinance To Rezone .46 Acres From High Residential (R-3) To Residential Variety (RX) For Property Located at 1439 Columbia Avenue. (FMPC vote 6-0; 05/25/10 B vote 5-3) Click HERE for map
Second of Three Readings
Alderman Ann Petersen, FMPC Representative

11. Consideration of Ordinance 2010-35, As Amended, An Ordinance Of The City Of Franklin, Tennessee, Adopting A Budget For The Fiscal Year 2010-2011, Providing An Effective Date. (6-08-10B vote7-0)
Third and Final Reading
Eric Stuckey, City Administrator

12. Consideration of Ordinance 2010-36, An Ordinance Of The City Of Franklin, Tennessee, Establishing The Municipal Property Tax Levy For The Fiscal Year 2010-2011, Providing An Effective Date. (6-08-10B; vote 7-0)
Third and Final Reading
Eric Stuckey, City Administrator

13. Consideration of Ordinance 2010-37, an Ordinance to Amend Section 17-113 of the Franklin Municipal Code To Increase The Fees For Collection Of Garbage And Refuse (5-25-10B;vote 8-0)
Second and Final Reading
Eric Stuckey, City Administrator

NEW BUSINESS

14. Consideration of Ordinance 2010-39, An Ordinance To Rezone 106.15 Acres From Estate Residential (ER) To Civic And Institutional (CI) For Property Located At 111 Daniel McMahon Lane
(5/27 FMPC 8-0 vote); Establishing a Public Hearing for July 27, 2010. (06/08/10 WS)
First of Three Readings
Alderman Ann Petersen
FMPC Board Representative

15. Consideration Of Resolution 2010-46, A Resolution To Extend The Sharing Of The Preservation Planner Responsibilities Through December 31, 2010 Or Until Such Time The Position Is Filled. (Deferred from 6/08/2010 BOMA; 06/22/10 ws)
Shirley Harmon, Human Resources Director

16. Consideration of Resolution 2010-57,A Resolution To Authorize a Cost of Living Adjustment for Retirees. (6/08/10 WS)
Shirley Harmon, Human Resources Director

17. Consideration Of Resolution 2010-49, A Resolution To Amend Resolution 2010-07 Pertaining To The Pension Plan From July 1, 2010 To No Later Than October 1, 2010. (06/22/10 ws)
Shirley Harmon, Human Resources Director

18. Consideration Of Resolution 2010-50, A Resolution To Authorize The Emergency Expenditure Of $54,087.35 For The Maples Shopping Center Drainage Repair To Be Paid From The Stormwater Reserve Fund.
Joe York, Streets Director
Paul Holzen, Engineering Supervisor

19. Consideration Of Deferring The Proposed Lease For Police Headquarters Fitness Equipment To The Board’s July 13th Worksession. (Deferred From 5/11/10 B).
Jackie Moore, Police Chief

20. Consideration of Sanitary Sewer Availability Request for 1113 Gardner Drive.
(06/10/10 CIC; no committee recommendation)
David Parker, City Engineer/CIP Executive

21. Consideration of Amendment to SSR’s Professional Services Agreement For The Maintenance Of The Stream Gauging Stations To Repair Flood Damaged Stations. (06/10/10 CIC; 3-0 with 1 abstain)
David Parker, City Engineer/CIP Executive

22. Consideration of Backup 911 Phone System For Police Dispatch; $23,743.00 (Deferred from 06/08/10; 06/22/2010 WS)
Fred Banner, IT Director

23. Consideration of Emergency Purchase Of Pump For The City Of Franklin Hillsboro Rd. Pump Station.
Mark Hilty, Water Management Director

CONSENT AGENDA


24. Consideration of Ordinance 2010-40, An Ordinance To Amend Section 14-202 Of The Franklin Municipal Code Relative To The Applications, Permits, Inspections And Fees For Inspection And Reinspections For The Planning Review Process. (5/27 FMPC 8-0 vote; 06/08/10 WS)
First of Two Readings
Alderman Ann Petersen
FMPC Board Representative

25. Consideration of Ordinance 2010-41, An Ordinance To Approve A Special Permit For Gallery 202, For The Purpose Of Operating An Art Gallery, Used As A Private Recreational Facility, On .39 Acres, Located At 202 Second Avenue South, By The City Of Franklin, Tennessee.” Establishing a Public Hearing for July 27, 2010 (5/27 FMPC 8-0 vote; 06/08/10 WS)
First of Three Readings
Alderman Ann Petersen
FMPC Board Representative

26. Consideration Of Resolution 2010-48, A Onetime Benefit Of 2 Personal Days For Full Time Employees As Of July 1, 2010, To Be Taken On Or Before June 30, 2011. (06-08-10)
Eric Stuckey, City Administrator

27. Consideration Of Interlocal Agreement With Williamson County For General Sessions Court Jurisdiction To Try And Dispose Of Franklin Municipal Ordinance Violations. (06-08-10 WS)
Shauna Billingsley, City Attorney

28. Consideration Of Bid Award To Reynolds Electrical Contractors, LLC Of Dickson, TN In A Total Amount To Be Determined For Supply, Delivery And Installation Of Certain Sports Lighting Equipment For Certain Facilities At Jim Warren Park, 705 Boyd Mill Ave, For The Parks Department (Purchasing Office Procurement Solicitation No. 2010-036; up to $518,700.00 Available From Department of Energy grant). (06/10/10 CIC; 4-0)
Lisa Clayton, Parks Director

29. Consideration Of Bid Award To Maury Fence Co. Of Columbia, TN In The Amount Of $120,000.00 ($90,000.00 In FY2010; $30,000.00 In FY2011 If Budgeted) For Supply, Delivery And Installation Of Fencing At Fieldstone Park Ball Fields For The Parks Department (Purchasing Office Procurement Solicitation No. 2010-035; $90,000.00 Budgeted In 110-89530-44700 For Fiscal Year 2010).
(04-26-10 Finance; vote 4-0)
Lisa Clayton, Parks Director

30. Consideration Of Request To Purchase 12 (Twelve) Replacement Batteries For The APC Power Conditioning Unit In The MIT Server Room From Pomeroy IT Solutions of Nashville, TN (State Contract);($14,483.88). (06/22/10 WS)
Fred Banner, IT Director

31. Consideration Of A Sole-Source Maintenance Agreement With Physio-Control, Inc. Of Redmond, WA For The Service And Repair Of The Departments Automated Defibrillators And Cardiac Monitors For The Year Beginning June 1, 2010 In The Amount Of $11,760.47. ($10,000.00 budgeted in 110-82620-42200 for FY2010). (06/22/10 WS)
Rocky Garzarek, Fire Chief

32. Consideration of the Request for Water Availability for 409 Legends Park Circle.
(06/10/10 CIC; 4-0)
David Parker, City Engineer/CIP Executive

33. Consideration of Extending Annual Contract for “General Construction of Concrete Roadway Repairs and Resurfacing” Change Order #1. (06/10/10 CIC; vote 4-0)
Joe York, Streets Director

34. Consideration of Extending Annual Contract for “Roadway Repairs and Resurfacing” Change Order #1.( 06/10/10 CIC; 4-0)
Joe York, Streets Director

35. Consideration of Extending Annual Contract for “General Construction of Roadway Repairs and Improvements for Called Bonds” (06/10/10 CIC; 4-0)
Joe York, Streets Director

36. Consideration of Extending Annual Contract for “Concrete Curb and Sidewalk Repairs” Change Order#1. (06/10/10 CIC; 4-0)
Joe York, Streets Director

37. Consideration of Extending Annual Contract with Vulcan Materials, Co. for “Roadway
Maintenance and Drainage Stone
” Change Order #1. (06/10/10 CIC; 4-0)
Joe York, Streets Director

38. Consideration of Extending Annual Contract for “General Construction of Stormwater and Drainage Improvements” Change Order #1. (06/10/10 CIC; 4-0)
Joe York, Streets Director

39. Consideration Of Base Agreement And Policy Regarding Special Detail Police Services To Outside Organizations.
Jackie Moore, Police Chief

40. Consideration of Event Permit For St. Paul’s BBQ to Be Held in Downtown Franklin on, July 24, 2010. (06/22/10 WS)
Jackie Moore, Police Chief

41.  Consideration of Resolution 2010-55, A Resolution acknowledging The Letter of Agreement Between The Tennessee Main Street Program And The Downtown Franklin Association. (06/22/10 WS)
Shauna Billingsley, City Attorney

42. Items approved by the City Administrator on behalf of the Board of Mayor and Aldermen:

a) Approval of COF Contract No 2010-0088 with Camp Dresser & McKee, Inc. (CDM) for the FEMA Public Assistance Program in an Amount Not to Exceed $10,000.
b) Final surveying and mapping for final plat and as builds for the COFPD to incorporate all purchased parcels as shown on Williamson County Property Map 78-F including utility and storm final as builds and building location elevations $9,620.00.
c) Approval of change order for additional monitoring and testing of micropile installation as piles were being placed onto the project $ 8,222.50
d) Approval of change order for testing of pervious concrete batch and site test for placement of material area located at visitor parking off Plaza $ 143.75.
e) Approval of change order for cost incurred for the inspection and testing of concrete masonry units (block, brick and mortar) that was not originally programmed for inspection and testing $13,253.75
f) Approval of change order for additional lab testing for the project regarding steel materials and installation or rebar, concrete, PT cables and stressing $ 8,664.79
g) Additional work requested by the COF Police Headquarters for Maddux Electric to install security devices in general evidence and data/voice units in report taking rooms in lobby along with multiple data and electric for the CID AFIS computer and the NCIC computer $7,195.00.
h) Miscellaneous electrical additions completed per the request of the COF Police Department within the new facility once all were moved in and during move in as items were noticed that were required to perform specific duties $8,246.00
i) Additional building identification requested by the COF Codes and Fire Department for installation of address numbers to exterior side of building to locate facility in case of emergency and other services $ 695.00.
j) For breakdown, removal, transportation and reinstallation of moveable storage file units currently located in the old city of Franklin police headquarters to be moved and set up at the new facility in the Records storage area and General Evidence area in the basement $ 8424.00.

OTHER BUSINESS
ADJOURN
Respectfully submitted,


Eric S. Stuckey
City Administrator

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