Impact Fee Reimbursements

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The City of Franklin’s Impact Fee Administrator is responsible for assisting and facilitating reimbursement agreements that have been approved by the Board of Mayor and Aldermen.  Invoice and supporting documentation shall be submitted to Impactfee.Administrator@Franklintn.gov.  The Developer shall submit all the required documents or the reimbursement request will be rejected by the City.  Below is a summary of the process associated with obtaining reimbursement:

Step 1: The Developer shall submit the following to the Impact Fee Administrator for each phase of development:

  1. Contract - Copy of BOMA signed and approved impact fee agreement.  The agreement must be signed and approved by both the developer and the Board of Mayor and Aldermen.

  2. Reimbursement Request – The Developer shall complete and submit IMPACT FEE REIMBURSEMENT FORM 1-1 and 1-2 and attach all supporting documentation.  Reimbursement Request shall be submitted in PDF format and all invoices and supporting documentation shall also be provided in PDF format.  Below is a summary of the required supporting documentation:

    1. Design Services - Reimbursement Request:

      1. Copies of signed professional services agreement between the Developer and design professional / vendor.

      2. Copies of all invoices submitted by the design professional / vendor.

      3. Copies of checks or electronic bank payments proving that payment has been made to all design professionals or vendors.  Note: The Developer is responsible for redacting all sensitive bank information submitted to the City.

    2. Right-of-Way - Reimbursement Request:

      1. Copy of appraisal or other means of determining the value of the land that is being dedicated to the City of Franklin.  The reimbursement value of rights-of-way shall be based on the appraised fair market value of the land at the date of application for the development approval for which the condition of dedication was imposed.

      2. Copy of the Plat or Warranty Deed that that was used to dedicate the land to the City of Franklin, TN.

    3. Construction - Reimbursement Request:

      1. Copies of signed agreement between the Developer and contractor.

      2. Copies of all invoices submitted by the contractor/vendor.

      3. Copies of checks or electronic bank payments proving that payment has been made to the contractor.  Note: The Developer is responsible for redacting all sensitive bank information submitted to the City of Franklin.

Step 2: The Road Impact Fee Administrator will review the submitted documentation to ensure that all documentation has been provided and included in the reimbursement request. 

Step 3: The Engineering Department and/or Water Management Department will review and approve all contracts, right-of-way and easement acquisition and construction costs associated with the agreement.

Step 4: Once invoices have been approved by both the Impact Fee Administrator and appropriate City Department, the invoice will be submitted to the City Finance Department for approval and payment within 30 calendar days