Accounts Payable

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The Accounts Payable staff produces vendor payments for City purchases. Payments include traditional check payments and automated clearing house (ACH) payments.  The staff monitors invoices and payment terms, schedules payments and prepares cash requirements reports to investment officers for cash management purposes.

Please click here to see the City's Disbursements Policy that provides payment guidance for non-payroll disbursements.

From July 2017 - June 2018, the City prepared almost 3,500 payments to over 1,000 vendors for almost $76 million as shown below:

July 2017 - June 2018

Category

Total

By Check

Percent of Total

By ACH

Percent of Total

Payments Made

3,496

1,696

49%

1,800

51%

Vendors Paid

1,064

670

63%

394

37%

Amounts Paid

 $75,855,094

 $29,960,634

39%

 $45,894,460

61%

 
Extensive use of a citywide Purchasing Card program has dramatically reduced the number of transactions and payments made through the accounts payable process.  This is the first year more payments were made by ACH than by check.